Being a member of the Business/Logistics team, I was ready to tackle the goal of arranging transportation to and from Africa for both students and the beans. I entered this project knowing that this was no easy feat, but I discovered that the process was a lot more difficult than I had originally anticipated. You see, estimating these expenses isn’t as simple as reserving tickets online and giving Fed-Ex a call about the beans. There are many factors that have to be taken into consideration; something I hadn’t, well, considered.
Not only does our team have to arrange transportation to and from Africa, but we also have to figure costs of in-country transportation, which includes transportation from the airport, transportation to a major city for a night or two, transportation to the farm, and then transportation within the farm. In addition to this, we need to estimate the costs of accommodations, including those in cities and closer to our target farm. Of course, we’ll need to eat while we’re in the country, so we’re responsible for figuring those costs as well. Piled on top of all of these expenses is the cost of insurance and the money required to carry out our service project.
As you can see, this has become quite a daunting task, and this doesn’t even include the process of transporting the beans. To further complicate matters, most of this information is not available online. Luckily, we have come across several very helpful contacts from within the countries that are willing to provide us with the numbers that we need. Without this information, we may have estimated incorrectly, potentially leaving us with less money than we need. As of now, I feel comfortable with our current cost estimates, and I believe we have been as accurate as possible. Now comes the really difficult part of traveling to Africa—raising the money.
In addition to learning about small business operations and inter-continental logistics, we are learning how to raise money, and a lot of it. We’re not going door-to-door, asking people to donate their pocket change to our “fund.” We’ve been meeting with potential donors and have been giving presentations that will hopefully leave them wanting to be a part of our project. We also plan to work at some smaller fundraisers along the way. While this will only provide a small amount of money compared to our overall needs, it will definitely help to get the word out about Cocoa Honors. In my eyes, increasing publicity is just as important as earning money.